Mac File & Folder Automation

⌥Tab is pressed.

Show the window switcher in horizontal layout

Switch between open Mac windows with a visual picker.

⌥Space is pressed.

Capture screenfromScreenasfull screen
Recognize text in Cached Screenshot File Path
Translate OCR Text to English
Show Translated Text in a Rulr panel

Capture, recognize, and translate text anywhere on your Mac screen.

⌥Space is pressed.

Get selected text
Write Selected Text to ~/Downloads/Rulr Notes.txt by appending to the end

Add selected text to your notes file.

The audio output device changes.

The audio output device from Audio Output Device Changed contains AirPods

Set the output volume to 20%
Launch Spotify

The audio output device from Audio Output Device Changed contains Speakers

Set the output volume to 30%

Set volume by audio device and open your music app when needed.

;translate is typed with matching case.

Get selected text
Translate Selected Text to English
Show Translated Text in a Rulr panel

Translate selected text on your Mac and show the result.

⌥Space is pressed.

Recognize text on screenfromScreenasfull screen
Show OCR Text in a Rulr panel

Turn text on screen into copyable text.

;rulr is typed with matching case.

Ask for input titled Trim Text with message Enter a value to continue., and stop this flow when cancelled
Transform User Input using trim whitespace
Set clipboard to Text Result

Clean up entered text and copy it for pasting anywhere.

A direct item in ~/Downloads is Added.

The changed item name from Folder Contents Changed matches (?i)\.(png|jpe?g|heic|webp)$

Recognize text in Item Path
Show OCR Text in a Rulr panel

Extract text from new images added to a watched folder.

⌥W is pressed.

The current time is before 12:00 PM
The current time is at or after 1:00 PM

Launch Slack
Launch Notion
Launch Figma

Open the right work apps automatically for each work session.

A direct item in ~/Downloads is Added.

The changed item name from Folder Contents Changed matches (?i)\.(png|jpe?g|heic|webp)$

Move Item Path to ~/Pictures/Inbox, and Use a Numbered Name if the name already exists

The changed item name from Folder Contents Changed ends with .pdf

Move Item Path to ~/Documents/PDF Inbox, and Use a Numbered Name if the name already exists

The changed item name from Folder Contents Changed matches (?i)\.(zip|7z|tar|gz)$

Move Item Path to ~/Downloads/Archives, and Use a Numbered Name if the name already exists

Route images, PDFs, and archives from Downloads into the right folders.

;note is typed with matching case.

Ask for input titled Quick Note with message What do you want to remember?, and stop this flow when cancelled
Write • User Input — Current Date and Time to ~/Documents/Quick Notes.txt by appending to the end
Show a notification titled Quick Note with message Saved to your notes file., and play sound

Capture a thought without leaving the current app.

⌥Space is pressed.

Recognize text on screenfromScreenasfull screen
Set clipboard to OCR Text

Recognize and copy text from anywhere on your Mac screen.

The Mac has been idle for 30 minutes.

Set the output volume to 0%
Quit Messages
Quit Mail

Mute audio and close private apps automatically when your Mac is idle.

⌥R is pressed.

Make Google Chrome frontmost

The current time is at or after 8:00 AM
The current time is before 12:00 PM

Open a new Google Chrome tab with https://scholar.google.com/
Open a new Google Chrome tab with https://www.notion.so/
Show a notification titled Research Workspace with message Research sources are ready., and do not play sound

The current time is at or after 1:00 PM
The current time is before 6:00 PM

Open a new Google Chrome tab with https://docs.google.com/
Open a new Google Chrome tab with https://drive.google.com/
Show a notification titled Research Workspace with message Writing sources are ready., and do not play sound

Open the right Chrome research workspace for each work session.

The clipboard contents change.

Translate Text to English
Show Translated Text in a Rulr panel

Translate copied text and show the result.

FaceTime launches.

The audio output device contains AirPods

Launch Notes
Set the output volume to 25%
Make FaceTime frontmost

The audio output device does not contain AirPods

Launch Notes
Set the output volume to 15%
Make FaceTime frontmost

Prepare notes, audio, and windows for meetings.

A direct item in ~/Downloads is Added.

The changed item name from Folder Contents Changed matches (?i)\.(png|jpe?g|heic|webp)$

Move Item Path to ~/Pictures/Media, and Use a Numbered Name if the name already exists

The changed item name from Folder Contents Changed matches (?i)\.(mov|mp4|m4v)$

Move Item Path to ~/Movies/Imports, and Use a Numbered Name if the name already exists

Sort new images and videos into separate media folders.

⌥Space is pressed.

Show the Google Chrome window and tab manager

Search and switch between open Chrome windows and tabs.

A direct item in ~/Downloads is Added.
A direct item in ~/Downloads is Renamed.

The changed item name from Folder Contents Changed contains Project

Copy Item Path to ~/Documents/Project Backups, and Use a Numbered Name if the name already exists

Back up matching project downloads to a separate folder.

A direct item in ~/Downloads is Added.

The changed item name from Folder Contents Changed ends with .pdf

Move Item Path to ~/Documents, and Use a Numbered Name if the name already exists

The changed item name from Folder Contents Changed matches (?i)\.(png|jpe?g|gif|heic|webp)$

Move Item Path to ~/Pictures, and Use a Numbered Name if the name already exists

The changed item name from Folder Contents Changed ends with .zip

Move Item Path to ~/Downloads/Archives, and Use a Numbered Name if the name already exists

Route new project files to the right folders.

The frontmost application changes.

The application from Frontmost Application Changed is Safari
The application from Frontmost Application Changed is Google Chrome
The application from Frontmost Application Changed is Figma

Switch input method to ABC

Use ABC automatically in selected apps.

⌥Space is pressed.

Get the title and URL of the active Google Chrome tab without changing the selection.
Write Google Chrome Active Tab URL to ~/Downloads/Rulr Notes.txt by appending to the end

Add the active page to your work log.

The Mac connects to a network or switches networks.

The Wi-Fi network from Network Connected equals Office

The current time is at or after 8:00 AM
The current time is before 12:00 PM

Launch Slack
Launch Notion
Open https://calendar.google.com with Safari

The current time is at or after 1:00 PM
The current time is before 6:00 PM

Launch Slack
Launch Figma
Open https://www.notion.so with Safari

Open tools for the current session after joining the office network.

The display layout changes.

Move the specified applicationTextEditlast used window to 1
Move the specified applicationSafarilast used window to 1

Adapt your window layout when displays change.

A volume mounts.

Open Mounted Volume Path with Default Application

Open a project drive when it becomes available.

⌥R is pressed.

Ask for input titled Process Text with message Enter text to process with the shell script., and stop this flow when cancelled
Run AppleScript using on run argv return item 1 of argv... with User Input, timeout 30 seconds, and stop this flow if unsuccessful
Show Script Result in a Rulr panel

Process entered text with AppleScript and show the result.

⌥F is pressed.

Show a confirmation titled Focus Session with message Start a 50-minute focus session?, and stop this flow when cancelled
Quit Messages
Quit Mail
Open ~/Documents with Default Application
Launch TextEdit
Delay for 50 minutes
Show a notification titled Focus Session with message Your focus session is complete., and play sound

Prepare a distraction-free workspace and track one work block.

The Mac wakes from sleep.

Wait untilNetwork Is Connected is true for up to2minutes

The current Wi-Fi network equals Office

Launch Slack
Open https://calendar.google.com with Safari

The current Wi-Fi network equals Home

Launch Notion
Open https://www.notion.so with Safari

Restore the appropriate workspace after wake.

⌥Space is pressed.

Launch Google Chrome
Make Google Chrome frontmost

Launch an app and bring it forward from one shortcut.

Safari quits.

Quit Notes
Quit TextEdit

Close related tools when the main work app quits.

⌥Space is pressed.

Get selected text
Transform Selected Text using URL encode
Set clipboard to Text Result

Prepare selected text for use in a URL.

;speak is typed with matching case.

Get selected text
Speak Selected Text

Hear selected text read aloud.

The clipboard contents change.

Transform Text using trim whitespace
Write • Text Result — Current Date and Time\n to ~/Documents/Research Notes.txt by appending to the end
Show a notification titled Research Capture with message Saved to Research Notes., and do not play sound

Trim copied research text and append it to your notes.

;cite is typed with matching case.

Get the title and URL of the active Google Chrome tab without changing the selection.
Get selected text
Write Title: Google Chrome Active Tab Title\nURL: Google Chrome Active Tab URL\nQuote: Selected Text\n\n to ~/Documents/Citations.txt by appending to the end

Save the current page, URL, and selected quote as a citation.

ScheduledWeeklyonMon, Tue, Wed, Thu, Friat09:00:00

Launch Google Chrome
Open a new Google Chrome tab with https://scholar.google.com/
Open ~/Documents/Focus with Default Application
Delay for 45 minutes
Show a notification titled Focus Session with message Your focus session is complete., and play sound

Open a workspace, run a focused timer, and signal completion.

ScheduledWeeklyonMon, Tue, Wed, Thu, Friat09:00:00

Read text from ~/Documents/Research Draft.txt, up to 1 MB
Translate File Contents to English
Write Translated Text\n to ~/Documents/Translated Research.txt by appending to the end

Read a file, translate it, and save the result.

⌥Y is pressed.

Get selected text
Translate Selected Text to English
Set clipboard to Translated Text

Translate selected text and place the result on the clipboard.

A direct item in ~/Documents/Research Inbox is Added.

The changed item name from Folder Contents Changed ends with .txt

Read text from Item Path, up to 1 MB
Transform File Contents using normalize line endings
Write Text Result to Item Path by overwriting all file contents
Move Item Path to ~/Documents/Notes Archive, and Use a Numbered Name if the name already exists

Normalize new research notes, save them, and move them to an archive.

;screenshot is typed with matching case.

Capture screenfromScreenasfull screen
Convert Cached Screenshot File Path to Format
Copy Converted Image File Path to ~/Documents/Screenshots, and Use a Numbered Name if the name already exists

Capture an image, convert it to PNG, and save it to a folder.

The focused window's title changes.

Get the title and URL of the active Google Chrome tab without changing the selection.
Write Google Chrome Active Tab URL to ~/Downloads/Rulr Notes.txt by appending to the end

Append each Chrome page you focus to a reading log.

The timer repeats every 30 minutes between 09:00 and 17:00.

Show a notification titled Review Reminder with message Review Reminder ran successfully., and play sound
Speak Review Reminder

Remind you to review your notes at a regular interval.

A volume mounts.

Open ~/Downloads with Default Application
Show a notification titled Open Research Drive with message Open Research Drive ran successfully., and play sound

Open your research folder when its drive becomes available.

⌥Space is pressed.

Launch Safari

Launch an app or bring it forward if already open.

⌥Space is pressed.

Make Google Chrome frontmost
Open a new Google Chrome tab with https://www.google.com
Open a new Google Chrome tab with https://www.google.com

Reopen your usual browser workspace.

TextEdit launches.

Open ~/Downloads with Default Application
Make TextEdit frontmost

Open a project when your editor starts.

⌥Space is pressed.

Get the title and URL of the active Google Chrome tab without changing the selection.
Show Google Chrome Active Tab URL in a Rulr panel

View the active browser tab's URL.

⌥Space is pressed.

Run JavaScript in the current Google Chrome tab using document.title with a timeout of 30 seconds
Show Script Result in a Rulr panel

Run JavaScript in the active browser tab and view the result.

A direct item in ~/Downloads is Added.

The changed item name from Folder Contents Changed matches (?i)screenshot.*\.(png|jpe?g)$

Move Item Path to ~/Downloads, and Use a Numbered Name if the name already exists

Keep new screenshots organized in an archive.

A direct item in ~/Downloads is Added.

Reveal Item Path in Finder

Find renamed files in Finder immediately.

A USB device connects.

The USB device from USB Device Connected contains USB

Show a notification titled USB Device Alert with message USB device connected: Device Name, and play sound

Get notified when a USB device connects.

A Bluetooth device connects.

The Bluetooth device from Bluetooth Device Connected contains AirPods

Switch audio output to Audio Output Device
Set the output volume to 35%

Switch audio output and set its volume.

⌥Space is pressed.

Capture screenfromScreenasfull screen
Move Cached Screenshot File Path to ~/Downloads, and Use a Numbered Name if the name already exists

Capture the screen and save it where you need it.

The network becomes unavailable.

Show a notification titled Offline Alert with message Offline Alert ran successfully., and play sound
Speak Offline Alert

Get an audible warning when the Mac goes offline.

The battery level Falls to or below20%.

Show a notification titled Low Battery Alert with message Low Battery Alert ran successfully., and play sound
Speak Low Battery Alert

Get warned when the battery reaches a low level.

ScheduledWeeklyonMon, Tue, Wed, Thu, Friat09:00:00

Launch Safari
Open https://www.google.com with Safari
Show a notification titled Morning Work Setup with message Morning Work Setup ran successfully., and play sound

Open your work tools on weekday mornings.

A Bluetooth device disconnects.

The Bluetooth device from Bluetooth Device Disconnected contains AirPods

Mute or unmute system audio

Mute audio when your headset disconnects.

A direct item in ~/Downloads is Added.

Move Item Path to ~/Downloads, and Use a Numbered Name if the name already exists

Move new downloads into the right folder.

A direct item in ~/Downloads is Added.

Rename Item Path to Processed File, and Use a Numbered Name if the name already exists

Apply a consistent name to new watched files.

A USB device connects.

The USB device from USB Device Connected contains USB

Launch Safari

Open the right app when a USB device connects.

;search is typed with matching case.

Get selected text
Transform Selected Text using URL encode
Open a new Google Chrome tab with https://www.google.com/search?q=Text Result

Search the web using selected text.

A direct item in ~/Downloads is Added.

Run Shortcut Shortcut with a timeout of 30 seconds

Run a Shortcut when watched folder contents change.

⌥Space is pressed.

Get selected text
Transform Selected Text using uppercase
Set clipboard to Text Result
Paste the clipboard into the frontmost application

Convert selected text to uppercase and replace it.

⌥Space is pressed.

Get the title and URL of the active Google Chrome tab without changing the selection.
Set clipboard to Google Chrome Active Tab URL

Copy the active browser tab's URL.

A direct item in ~/Downloads is Added.

The changed item name from Folder Contents Changed ends with .pdf

Move Item Path to ~/Downloads, and Use a Numbered Name if the name already exists

Sort new PDF downloads automatically.

A direct item in ~/Downloads is Added.

The changed item name from Folder Contents Changed matches (?i)\.(png|jpe?g|gif|heic|webp)$

Move Item Path to ~/Downloads, and Use a Numbered Name if the name already exists

Sort new image downloads automatically.

A USB device connects.

The USB device from USB Device Connected contains USB

Run Shortcut Shortcut with a timeout of 30 seconds

Run a Shortcut when a USB device connects.

A direct item in ~/Downloads is Added.

Run Shell Script using printf '%s' "$1" with Item Path, timeout 30 seconds, and stop this flow if unsuccessful
Show a notification titled Process New Files with message Process New Files ran successfully., and play sound

Send new watched files through a shell script.

⌥D is pressed.

Get selected text

The selected text from Get Selected Text contains download

Show a confirmation titled Download Link with message Download the selected link?, and stop this flow when cancelled
Download Selected Text to ~/Downloads, show progress and result, with a timeout of 60 seconds, and stop this flow if unsuccessful
Reveal Downloaded File Path in Finder

Download a selected link and reveal the saved file in Finder.

⌥Space is pressed.

Show a confirmation titled Confirm Before Shutdown with message Continue with this action?, and stop this flow when cancelled
Shut down the Mac

Prevent accidental shutdowns with confirmation.

The audio input device changes.

Show a notification titled Microphone Change Alert with message Microphone changed to: Device Name, and play sound

See when the default microphone changes.

macOS appearance changes.

Run AppleScript using on run argv return item 1 of argv... with Appearance, timeout 30 seconds, and stop this flow if unsuccessful

Keep another app aligned with system appearance.

Window Switcher

Translate Screen Text

Save Selected Text

Audio Device Setup

Translate Selected Text

Recognize Screen Text

Trim Text

Extract Image Text

Open Work Apps

Route Downloads

Quick Note

Copy Screen Text

Idle Privacy Mode

Research Workspace

Translate Clipboard

Meeting Mode

Import Media

Chrome Window Manager