Organize Downloaded PDFs
Give new PDFs a destination
Use this Rule when reports, invoices, or reference PDFs accumulate in Downloads and belong in one predictable folder. It moves a newly added matching item, keeping that document available in your chosen destination rather than requiring a separate Finder cleanup session.
When: A direct item is added to the watched folder. If: The item name ends in .pdf. Do: Move the path supplied by the folder event. The Condition checks the filename; it does not read the document or decide whether it is an invoice, report, or another kind of PDF.
Configure and try it
- Import with Open this Rule in Rulr, then choose the Downloads folder you want to monitor.
- Choose a different PDF destination in Move File or Folder. Both sample paths initially point to Downloads, so the destination needs your attention before enabling the Rule.
- Review the
.pdfCondition and numbered-name conflict setting. Keep the event’s Item Path Variable as the source so each run moves the new item. - Enable the Rule and add a disposable PDF. Check the destination, then add a non-PDF file to confirm it stays in the source folder.
Requirements and limits
Folder monitoring and moving files require Rulr Pro and access to both folders. The watcher observes direct items, without recursively processing subfolders or moving PDFs that were already present before you enabled it.
A filename suffix does not validate a PDF’s contents or prove a browser has finished writing it. Test your normal download workflow before relying on automatic moves. For separate image and archive destinations, see Sort Downloads.